In my first post about the importance of event security, I talked about the importance of conducting a risk assessment. As previously discussed, all event planners and organizers must conduct a risk assessment and have a risk management plan in place. Assessing the risks or hazards your event may pose is essential to being able to manage and mitigate those risks appropriately. Risk assessments allow you to create an appropriate security plan as well as determine any additional necessary personnel.
Once the risk assessment has been completed, utilize it to create an event security plan which all stakeholders agree upon. Ensure that all event workers are aware of the security plan, emergency procedures, and are committed to following them.
When hiring security personnel, be sure to engage qualified security professionals. Security staff should have experience handling events similar in size and scope to yours. They should be familiar and comfortable with the appropriate strategies, equipment, emergency plans, and methods of communication utilized for events with large crowd volumes.
For large events, it is also important to consider having an emergency medical crew present. Beyond security, a trained medical crew is beneficial for dealing with any medical issue that may arise during the event.
Beyond security personnel and medical crews, event planners and organizers need to ensure that all event staff has received security training, including information security. They should also have a degree of situational awareness so they can spot and report potential red flags.
Security personnel should be a visible presence among event attendees. This not only serves to prevent issues, but it also allows attendees to feel secure. Often they will ask visible security personnel for information concerning the venue such as the location of bathrooms. In the event of an actual emergency, having security among the crowds will provide attendees with appropriate evacuation directions.
Expanding event parameters and including additional security personnel to cover the expanded area can go a long way in reducing the crowd density. Doing so can help to deter security issues from arising in the first place since high-density areas provide cover for nefarious actors.
Another concern should be event lighting. Appropriate lighting for your event should define the parameters of the event space, be of adequate brightness, and should be tested in advance. All walkways and hallways should be well lit, and exit signs should be highly visible. s an event planner, it is vital to prioritize event security. Making sure to include all crucial aspects of event security will help to ensure the safety of all event attendees and workers.